Senior Executive Assistant - #1771040

Citi Belfast, Northern Ireland, United Kingdom

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Citi Belfast, Northern Ireland, United Kingdom

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Overview of Citi:



Citi is a world-leading global bank. We have approximately 200 million customer accounts and a presence in more than 160 countries and jurisdictions worldwide. We provide consumers, corporations, governments, and institutions with a broad range of financial products and services, including consumer banking and credit, corporate and investment banking, securities brokerage, transaction services, and wealth management. We enable clients to achieve their strategic financial objectives by providing them with cutting-edge ideas, best-in-class products and solutions, and unparalleled access to capital and liquidity

Overview of Citi:



Citi is a world-leading global bank. We have approximately 200 million customer accounts and a presence in more than 160 countries and jurisdictions worldwide. We provide consumers, corporations, governments, and institutions with a broad range of financial products and services, including consumer banking and credit, corporate and investment banking, securities brokerage, transaction services, and wealth management. We enable clients to achieve their strategic financial objectives by providing them with cutting-edge ideas, best-in-class products and solutions, and unparalleled access to capital and liquidity



Citi Belfast is one of the largest employers in Northern Ireland with a diverse and talented team of over 3000 people from over 40 different nationalities across our four Belfast offices



We are the only global investment bank operating in Northern Ireland. Every day, our local experts interact with global teams in over 100 countries developing and supporting next-generation technology solutions for the enterprise and delivering critical services to the bank and its customers, to make sure we are a stronger and safer organization for our clients



You will have a truly global reach, which will provide you with new experiences and development opportunities right here in Belfast’s iconic Titanic Quarter



Role Overview:



The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks



Responsibilities:



Completing Travel & Expense providing high-quality, end-to-end support for business travel, expense processing in Concur and corporate card administration

Ensure compliance with in-policy rates for travel bookings

Coordinate with employees for expense reimbursements

Identify cost reduction opportunities based on spend activity

To ensure all invoices are approved and adhere to policies

Build relationship with business finance team

Process invoices through Procure to Pay system including supplier set up

Ensure suppliers are accurately paid and on time

Invoice matching

Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system

Trains, coaches or guides other administrative staff when required

Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency



Qualifications:



Previous office administration experience preferably within a large and complex financial services or similar organization

Highly proficient in Microsoft Office

Consistently demonstrates clear and concise written and verbal communication skills

Demonstrated ability to quickly gain command of new systems

Self-motivated and detail oriented



Education:



Bachelor's/University degree or equivalent experience



What we Offer:



We work hard to have a positive financial and social impact on the communities we serve. In turn, we put our employees first and provide the best-in-class benefits they need to be well, live well and save well



We’ll provide you with the resources to meet your unique needs, empower you to make healthy decisions, and allow you to choose which benefits suit you and your personal life best



Visit our Global Benefits page to learn more



Highlights to our core benefits include:



Award winning pension

On-site health services

Private medical insurance packages to suit your personal circumstances

Paid parental leave

Generous holiday allowance starting at 27 Days plus bank holidays; increasing with tenure



We encourage and lead inclusivity through our Pride, Disability, Multicultural, Families Matter, and Women affinity networks that are run by and for, Citi Belfast colleagues; providing them with the support they need in their personal and professional journeys and supplying them with the tools to help educate colleagues on all things related to each network to help us work better together



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Job Family Group:



Business Strategy, Management & Administration



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Job Family:



Administrative Support



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Time Type:



Full time



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Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law



If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi



View Citi’s EEO Policy Statement and the Know Your Rights poster

Seniority level Seniority level Not Applicable

Employment type Employment type Full-time

Job function Job function Administrative

Industries Banking, Financial Services, and Investment Banking

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