Document Specialist (Night Shift) - #974958

Allen & Overy

Date: 3 weeks ago
City: Belfast
Contract type: Full time
Work schedule: Full day
Allen & Overy


Document Specialist (Night Shift)

Business Services

United Kingdom - Belfast

Hybrid (combination of office & remote working)

Job description

Document Specialist 

We have an exciting new opportunity for a Document Specialist to join the Belfast office. If you have advanced Word, Excel and Office skills, with a passion for producing high-quality documents, we would love to hear from you!

Document Services

The Document Services department consists of 9 teams delivering the following services: The Bridge (Document Services Helpdesk), Document (Document Production, Creative Services, Presentations and Document Checking) Central Records, Central Scanning and E-bible, Office Assistants, Practice Support, and Print Room. The Document Services team work on and oversee high quality documents in accordance with the needs of the department's clients.

About A&O

Allen & Overy is a leading global law firm operating in over thirty countries. We help clients address complex and important challenges and we're respected for our innovation and quality of work. Our culture is inclusive, collaborative, and high-performance, and we nurture an environment where you can belong and excel.

What you will do 

As a Document Specialist, you will produce high-quality documents and ensure that all work is completed efficiently, accurately and to the highest standard within defined time frames using all resources and applications efficiently.

This role involves the following activities:

  • Answer and respond to all incoming requests in a prompt and effective manner

  • Create and amend documents from handwritten mark-ups accurately and in a timely fashion

  • Liaise with other Document Services departments to manage departmental deadlines to keep workloads under active review and endure those deadlines are not at risk of being missed

  • Transcription of audio files to accurately create documents and correspondence.

  • Create tables, flowcharts and presentations to a high standard, offering advice when necessary

  • Proofread all work to ensure accuracy, correct layout etc

  • Advanced use of track changes and comparison software such as DeltaView

  • Strip and reformat documents

  • Troubleshoot problem documents using extensive knowledge to find solutions

  • Ensure house style is adhered to and promoted on all documents

  • Ensure all documents that come through the department are correctly formatted and stable

What you will have

  • Advanced Word/Office skills and the ability to produce, format and work with complex and lengthy documents and agreements

  • Proficient with Excel and proven ability to troubleshoot

Hours of work: Monday - Wednesday, 10.30pm - 9.00am and Thursday, 11.00pm - 9.00am

What we can offer you

At Allen & Overy, we recognise that our people are our most valuable asset, which is reflected in the wide range of benefits that are available to our employees. Some of these benefits include: our occupational pension scheme, group income protection cover, mental health resources and free apps, health and wellbeing services encompassing including GP service, emergency back-up care support, parental and special leave, online discounts and lifestyle management services.

Allen & Overy recognises the value of flexible working and embraces hybrid working, allowing our people to work from home up to 40% of their working time. We do however remain committed to working together in person for the remaining 60% of time so that we can learn, grow and succeed together.

Please note this role is based in the A&O Belfast office, with an onsite presence required in line with our hybrid working policy.

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