Accounts Assistant - #968199

Recruit NI


Date: 3 weeks ago
City: Belfast
Contract type: Full time
Work schedule: Full day
Recruit NI

Job
Title:
Accounts Assistant


Location: Antrim Civic Centre


Salary: Scale 6, £30,296 - £33,024


Duration: Temporary 6-8 months


Hours:
Mon-Fri
9AM-5PM


Job Description:


The main duties will include the
processing of payments to creditors, reconciliation of debtors and creditors
control accounts and processing of income returns.


PRINCIPAL
RESPONSIBILITIES


·
In the absence of the Accounts Supervisor
ensure that all appropriate procedures are carried out to ensure the continued
effective operation of the accounts section.


·
Process invoices and carry out the accurate
input to the computerised accounting system.


·
Match and process invoices/purchase orders for
all council departments for payment in accordance with agreed
procurement/payment procedures.


·
Performing checks on invoices, maintenance of
payment registers to control appropriate non-order supplier payments, the
accurate input of the transactions and preparing payments to suppliers by
BAC’s, cheques, direct debit and credit card. Processing payments to creditors
in accordance with agreed accounts procedures, including compliance with Sub
Contractors’ Legislation and contracts and the updating of appropriate
Registers. Ensure contractor and professional fee payments are made in accordance
with relevant regulations and agreements or supporting documentation.


·
Handle requests from suppliers regarding outstanding
payments and liaise with appropriate officers in other departments to resolve
issues delaying payments.


·
Review and check statements received from
suppliers and investigate any irregularities.


·
Contacting budget offices to raise orders on
the computerised payment system, review outstanding purchase orders, liaise
with budget officers regarding queries on orders and investigate any
irregularities e.g. duplicate orders.


·
Input and maintenance of suppliers standing
data e.g. bank account details.


·
Responsible for processing debtor invoices
through the computerised accounting system.


·
Maintenance of Debtors Registers in respect of
Council facilities/services invoiced by the accounts section.


·
Implement credit control procedures in
relation to council debt; including negotiation and maintenance of debtors’
payment plans, direct debit schemes, and receipt of telephone payments.


·
Performance of monthly reconciliations of all
the Council’s Debtors’ and Creditors


·
Control Accounts.


·
Prepare lodgements from section returns for
secure cash collection and prepare input to the finance system.


·
Input of all receipts to the computerised
accounting system, maintenance of monthly income return schedules, and
reconciliation to the Council’s bank account and investigate any
irregularities.


·
Ensure completeness of the input of manual
payments i.e. direct debits, credit cards,


·
Internet payments and treasury movements


·
Adhere to the internal controls relevant to
the accounts function e.g. processing controls on creditors payments, validation
of data input, monthly nominal ledger controls on accounting movements.


·
Preparation, validation and updating of
journal entries as required.


·
Utilisation of other Council software
applications e.g. till systems and bespoke databases.


·
Maintain an efficient filing system.


·
To be available to work flexibly in other
services during emergencies


·
To be available from time to time to carry out
duties outside of normal office hours and in addition to basic contracted
hours. Such additional hours will be remunerated in line with Council’s
approved policies at the time.


Qualifications/Experience:


·
5 GCSEs (to
include English and Maths) at Grades A – C or equivalent Consideration may
be given to
candidates who do not hold the above qualifications
but who can
demonstrate 5 years’ experience as detailed below.


·
A minimum of 3
years relevant work experience in accruals accounting, in a computerised
accounting environment


·
Experience in the
use of Microsoft Excel


To apply for this role please email your CV in strictest confidence to Shane
at Apple Recruitment and you will then be contacted to discuss the opportunity.


All applicants will be treated in the strictest confidence.


Please ensure your CV is accurate and up to date. The CV should include
your full employment history inclusive of dates, all academic achievements and
full personal contact details.


Please note only applicants that match this criteria can be considered
for the role.


Apple Recruitment Services is acting as an Employment Agency in relation
to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer.

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