HR Administrator - #2119115

HR Administrator (Temp)

A well-established organisation based in Belfast, are currently seeking an experienced HR Administrator to join their team.

This is a Temporary Position – initially for 6-9 months (to start immediately).

Working Hours: Monday to Friday (up to 37 hours per week) – must attend the office at least 3 days per week.

With a salary of £30,458 - £31,097 per annum

Job Purpose:

You will be responsible for providing an efficient and effective clerical and administrative support service to the HR team by ensuring HR systems are updated and maintained. Assisting in the recruitment process by providing a recruitment support service to the HR team and the wider organisation.

Essential Criteria:

• A minimum of 1 years’ experience gained in a similar role in a Human Resources function within the public, private, voluntary or community sectors.
• 5 GCSEs grades A – C (including English Language and Maths) or equivalent OR a Leaving Certificate (Standard/Ordinary level) – 5 grades A - C (including English Language and Maths) or equivalent.
• Experience in administering effective HR processes.
• IT proficient with the use of ICT packages to include Microsoft Word, Outlook, Excel and PowerPoint and the use of a HR computer management system such as PAMS, GetGot.
• Experience of end-to-end recruitment campaigns.
• Demonstrable experience of dealing with issues of confidentiality, data protection and information security awareness.
• Excellent communication skills, both written and verbal with the ability to communicate with stakeholders at all levels.
• Ability to manage and prioritise a busy workload while adhering to strict deadlines.
• Ability to work on your own initiative as well as part of a team.

Main Duties and Responsibilities:

• Clerical support to Human Resources Department including recruitment administration
• Data input and word processing
• Coordination and maintenance of effective filing systems to support the HR Team
• Collation and Monitoring of financial and non-financial information
• Support the HR department with training and development administration
• Collation and Monitoring of HR information using HR information systems (PAMS/LiNKS/Content Manager)
• Facilitating and supporting recruitment campaigns through social media campaigns and HR platforms such as GetGot
• Create and maintain appropriate filing systems, both manual and electronic to effectively manage all information within the section including archiving
• Assist the HR Team by providing HR administrative support for the day-to-day operational needs of the team and wider organisation
• Upload information to the Electronic Records Management System (Content Manager)
• Ensuring all records are kept and maintained in line with organisational policies
• Assist the HR Team with monitoring and recording Section 55 and section 75 activities achieved in reporting year
• Assist the HR Team in developing standard documentation for all employees of the body regarding their employment and development
• Produce and format reports, papers, proposals, letters, memos or charts using Word, Excel or Power point as required following organisation guideline
• Assist in the recruitment process by providing administrative support to both the HR team and the hiring Managers, liaising with agencies and maintaining recruitment platforms such as GetGot
• Assist in the induction and onboarding of new staff by ensuring all required documentation has been provided and verified