Project Coordinator - #2098975

Job Description

Sysco are currently recruiting for a Project Coordinator to join the Sysco Belfast team on a full time, permeant basis.

The IT Project Coordinator supports the planning, execution, and delivery of technology projects across Sysco. The role ensures that project activities are well-organised, stakeholders are aligned, risks are managed, and project documentation is accurate and up to date. This position acts as a central communication point between IT, business operations, vendors, and Sysco’s wider global technology teams.

We are offering a hybrid working contract where you will be required to attend the Sysco Belfast local office 3 times per week, so you must be comfortable and flexible with travel and commuting for project and team meetings.

Key Accountabilities & Responsibilities:

• Coordinate day-to-day project activities, timelines, and deliverables across multiple concurrent IT projects.
• Maintain project plans, RAID logs (Risks, Assumptions, Issues, Dependencies), and status reports.
• Track progress against milestones and escalate delays or blockers to the Project Manager or IT leadership.
• Support project governance processes, including change control, approvals, and compliance with Sysco standards.
• Facilitate communication between IT teams, business units (warehouse, transport, sales, finance), and external vendors.
• Schedule and coordinate project meetings, prepare agendas, and document minutes and action items.
• Ensure stakeholders are informed of project updates, impacts, and timelines.
• Assist with requirements gathering, process mapping, and documentation for new systems or enhancements.
• Support testing cycles, including test planning, coordination, and defect tracking.
• Help ensure smooth deployment and transition to BAU operations, including training coordination and handover documentation.
• Liaise with third-party suppliers for hardware, software, and service delivery.
• Track purchase orders, delivery timelines, and contract obligations.
• Ensure vendor activities align with Sysco’s IT security and compliance requirements.
• Maintain accurate project documentation in line with Sysco’s PMO standards.
• Prepare dashboards, reports, and KPIs for IT leadership and global Sysco stakeholders.
• Support audits, compliance checks, and internal governance reviews.

About you:

You are an organised and proactive professional with experience coordinating IT or business change projects in a fast-paced environment. You have a proven ability to manage multiple priorities, maintain strong documentation, and work with attention to detail while delivering against tight deadlines. You communicate confidently and build effective relationships with a wide range of stakeholders, and you are comfortable using project management tools such as MS Project, Jira or Smartsheet. You bring a solid understanding of IT concepts including infrastructure, applications, integrations, and data flows, with experience in supply chain, logistics, FMCG, or distribution environments being highly desirable. Ideally, you have exposure to ERP platforms such as SAP, WMS, or TMS, familiarity with ITIL, Agile, or PRINCE2 methodologies, and experience supporting testing cycles and change management activities. You are analytical, solution-oriented, and adaptable, able to work independently while contributing to a collaborative team culture, and you remain calm under pressure—particularly during go-lives or system incidents supporting critical business operations such as warehousing, transport, and customer fulfilment.