Office Administrator - #2070221

Job Title: Office Administrator  

Location: Head Office – Belfast 

Reporting To: Commercial Manager / Executive Assistant

Key Job Function:

The Office Administrator will work closely with the management team to ensure all office functions run efficiently and business needs are met.  

Role and Responsibilities

Duties will include but not be limited to;

Travel & Accommodation 

• Booking process / procedure 

• Best options

• Bookings order tracker 

• Monthly Reports – notice given / quantity of travel / costs / trends etc 

• Receipts to accounts 

• Accurate costs to QS’s 

Vehicle Management 

• Vehicle register creation & management – owned & hired 

• Fuel card register creation & management 

• eFlow tag register creation & management 

• Servicing Maintenance register creation & management 

• MOT / Tax Register creation & management 

• Servicing & maintenance tracking / ordering / update 

• Short term hire to cover servicing etc 

• Monthly inspections – driver to complete

• Monthly report 

Office Management 

• Office Facilities Management

• Update of registers in line with purchases

• New starts – equipment / IT access / workspace / scanning all paperwork

• Leavers – return of equipment 

• Asset register – phones / laptops / screens etc 

• Management of IT service requests – track of same for costs 

• Booking & sourcing of Training courses.

Insurance Claims

·       Creation & maintenance of claim register, regular & ad hoc updates

Key Attributes

·       Excellent verbal and written communication skills.

·       Ability to work as a team and independently.

·       IT proficient, Microsoft packages, excel essential.

·       Attention to detail and numerically confident

·       Highly organised and accurate.

·       Two years working experience in administration – preferably in the construction industry 

Package

• Competitive salary based on experience.

• Company pension scheme.

• Professional development and training opportunities.

• Discretionary bonus scheme.

• Death in service scheme.

• Private healthcare.

• Free on-site parking.

Interested? Please email your CV to [email protected]