Executive Assistant - 12 month Fixed Term Contract - #1786184

Join Kainos and Shape the Future

At Kainos, we’re problem solvers, innovators, and collaborators - driven by a shared mission to create real impact. Whether we’re transforming digital services for millions, delivering cutting-edge Workday solutions, or pushing the boundaries of technology, we do it together.

We believe in a people-first culture, where your ideas are valued, your growth is supported, and your contributions truly make a difference. Here, you’ll be part of a diverse, ambitious team that celebrates creativity and collaboration.

Ready to make your mark? Join us and be part of something bigger.

As an Executive Assistant, you will be responsible for providing high quality administrative services and processes that support the Executives and Business Unit Leadership Teams in Kainos.

This role will be accountable for delivering high quality work in a timely fashion in line with company policies and process guidelines with limited supervision. 

You will be working as part of a team to effectively deliver support for the core business.

KEY TASKS 

• Diary management, across time zones and liaising with internal and external stakeholders.
• Managing meetings, including circulating papers, slide decks and sharing actions. 
• Responsible for arranging travel and processing expenses for executives and leaders. 
• Hosting and supporting Microsoft Teams Town Hall webinars. 
• Coordinating events on behalf of leaders, including overseeing the logistics, supporting communication and working with suppliers and internal teams. 
  
  

Minimum (essential) Requirements

• Ability to carry out responsibilities in accordance with company policies, procedures and processes.
• Ability to work efficiently, make sensible decisions under pressure and prioritise your workload in a fast-paced environment working with multiple stakeholders.
• Demonstrate commercial awareness and understanding of project and business dynamics.
• Effective personal time management and planning skills to deliver a high level of accuracy and attention to detail in tight timeframes/targets.
• A self-starter who can work on their own initiatives with minimal supervision.
• Effective verbal and written communication skills with both staff and external stakeholders.
• We all work in teams here in Kainos – a proven ability of strong team skills, including taking direction from others is crucial along with collaborating effectively within a multi-disciplined team.
• Minimum of 1-year experience in a relevant working environment with an approachable, mature, collaborative style.
• Experience with Office 365 Suite or equivalent.
  
  

Desirable

• C-suite experience and working with Board members.
• Experience working with Workday and SharePoint.
  
  

Embracing our differences  

At Kainos, we believe in the power of diversity, equity and inclusion. We are committed to building a team that is as diverse as the world we live in, where everyone is valued, respected, and given an equal chance to thrive.   We actively seek out talented people from all backgrounds, regardless of age, race, ethnicity, gender, sexual orientation, religion, disability, or any other characteristic that makes them who they are.   We also believe every candidate deserves a level playing field.

Our friendly talent acquisition team is here to support you every step of the way, so if you require any accommodations or adjustments, we encourage you to reach out.

We understand that everyone's journey is different, and by having a private conversation we can ensure that our recruitment process is tailored to your needs.