Personal Assistant ( Legal) - #1771242

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Hours: 09.30 - 17.30 (Hybrid working 3 days in the office / 2 home working after the initial training period)

Our client, a leading global law firm headquartered in the City, is seeking a Personal Assistant to support their Shipping Transactions team

This is an excellent opportunity for a candidate with previous PA experience—ideally within corporate law—who is looking to join a firm known for its outstanding culture, strong commitment to career development, and ongoing learning opportunities

In this role, you’ll play a key part in supporting the team’s operations by gaining a deep understanding of matter management and administrative processes. You’ll take an active interest in the team’s work and contribute to the smooth delivery of services by handling day-to-day administrative tasks with diligence and professionalism

There will be occasions where you’ll engage directly with clients, giving you valuable insight into their expectations and working styles. This exposure will help you further understand the importance of service excellence and client care as you support your team

Client Management

Opening and closing matters in compliance with the firm's case management procedures, including running conflict checks and co-ordinating the collection of "know your client" documentation and more generally assisting

Drafting letters of engagement

Being active in the care of clients and wholly familiar with the team's contacts and clients

Diary and Travel Management

Co-ordinating the movements of your team on a weekly basis

Managing the diaries of your team, ensuring they are up-to-date, and co-ordinating meetings

Arranging meetings, booking conference rooms, refreshments/catering, checking room set-up prior to meetings and liaising with other attendees, both internal and external

Arranging conferences and industry event attendance

Arranging the travel plans and bookings of your team, including travel itineraries and expenses

Business Development Support

Assisting your team in their various marketing and business development activities

Supporting your partners in the development and implementation of the team's business plan

Assisting in the maintenance of the firm's CRM system (InterAction) by entering new contact details and updating mailing lists, sending invitations, and monitoring responses

Ensuring that your team's client activities and business development reports are recorded on the CRM

Assisting lawyers in ensuring their time is promptly and accurately recorded in the firm's time recording system

Ensuring the correct posting of disbursement costs to matters and the payment of the same

Co-ordinating the production of invoices

Verification with clients and others of their account details

Arranging the payment of invoices from funds held on accounts

Administration

Drafting standard letters, e.g. letters of engagement, as and when required

Checking that correspondence, attachments, documents, reports, presentations, etc. produced by the Document Production team are returned in good time and making minor amendments where appropriate

Typing urgent/short/confidential correspondence, including meeting minutes and notes

Amending and collating legal documents using Microsoft

Please send your CV in the first instance; priority will be given to candidates with previous legal experience and relevant systems experience. Salary will be dependent upon experience



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