Catering & Events Assistant - #1744354

When you join Kainos, you get to think beyond limitations to make an immediate and positive impact – like transforming digital services for millions of citizens or helping Fortune 500 companies get live and thrive on Workday.

You’ll be part of a people-first culture that is growing around the world. We’re a creative, committed, and diverse group of individuals who succeed as a team.

At Kainos your ideas are heard and valued and you’ll leave a legacy that you can feel proud of. Join us and discover how our people write our story.

We are looking for a Catering & Events Assistant to join our busy Facilities team within our Belfast office. This will be a varied role focusing mainly providing Catering & Hospitality for our multiple daily meetings and events within the office whilst also providing support to our Office Coordinators.

Job Duties

Catering and Events

This role will focus mainly on providing hospitality for our Meetings and events. These events can range from small internal / external meetings to large events with multiple attendees and can include breakfasts, lunches and evening events.

• Setting up rooms in preparation for meetings to include setting up plates / cutlery / napkins
• Assisting with furniture set up’s
• Making tea & coffee where required
• Ensuring rooms are stocked with milk, water and soft drinks
• Delivering catering to the rooms at required times to include sandwiches / tray bakes / hot food
• Clearing out room when meeting is complete
• Ensuring food / drinks within the office is adequately stocked to include drinks fridges, cereals, tea & coffee stations and fruit
• Setting up for and attending large events and providing support to include catering, setting out drinks in ice buckets and any ad hoc requirements
  
  

Providing Support to the office Coordinators with Reception cover and Office Management as and when required

Reception Cover

• Full Reception cover 1 day per week and providing reception support to office coordinators when required
• Working with the Global team of Coordinators to ensure smooth management of the Facilities operation
• Meeting and greeting guests arriving at the office
• Signing in visitors and providing visitor passes
• Answering Switchboard
• Opening and scanning mail and receiving packages
• Booking and receiving DHL couriers
• Managing Jiras
  
  

Office Management

• Ensuring the office runs smoothly and creating a welcoming environment for all
• Ensure the office is clean and tidy and flagging any cleaning issues / concerns to the Housekeeping team
• Keeping office stocked with supplies such as stationery, tissues, hygiene products
• Reporting any maintenance issues to the Facilities Manager
• Carrying out checks of meeting rooms and large spaces and making sure these are fit for purpose
• Ordering supplies & Groceries
  
  

Essential Criteria

• Experience within a catering / hospitality environment
• Excellent Customer Service skills
• Ability to prioritise workload and multi task
• Ability to perform duties, including moving furniture and setting up rooms for meetings and events
• Flexibility to work early mornings / evenings if required
• Excellent team working skills
  
  

Desirable Criteria

• Previous reception experience to include answering a Switchboard
• Previous administrative experience
  
  

So what are you waiting for? Let’s write the next incredible chapter of our story together.

Embracing our differences  

At Kainos, we believe in the power of diversity, equity and inclusion. We are committed to building a team that is as diverse as the world we live in, where everyone is valued, respected, and given an equal chance to thrive.   We actively seek out talented people from all backgrounds, regardless of age, race, ethnicity, gender, sexual orientation, religion, disability, or any other characteristic that makes them who they are.   We also believe every candidate deserves a level playing field. Our friendly talent acquisition team is here to support you every step of the way, so if you require any accommodations or adjustments, we encourage you to reach out. We understand that everyone's journey is different, and by having a private conversation we can ensure that our recruitment process is tailored to your needs.