Office Operations Manager (South/East Belfast) - Top Employer - #1730025

VANRATH are excited to be working alongside a leading Organisation with a prestigious reputation in the construction industry for the recruitment of an Office Operations Manager.

This is a Monday - Friday Permanent position - there are flexible start and finish time available with this position if required but full-time is preferred.

This role will be based in the company's Belfast office (Between Ormeau and Castlereagh)

The successful individual will report to the MD, and there will be Office Manager duties too. This individual will work in a fantastic working environment, in a really enjoyable position.

Salary

Fully Negotiable + Fantastic Benefits & A Great Place to Work

The Role

This key role supports the CEO and Finance Director while overseeing a broad range of operational, administrative, some aspects of HR, and Compliance functions. The successful candidate will bring strong experience with Microsoft 365 tools (especially Microsoft Lists and Excel), ISO management systems (9001, 14001, 45001, 27001), and HR processes. You will be confident leading change, driving efficiencies, and contributing to a dynamic work environment.

• Providing administrative, secretarial and general support to the CEO and Finance Director


• Oversee smooth running of office operations


• Managing diaries and scheduling meetings and appointments, taking minutes as needed


• Manage company fleet vehicle documentation


• Support aspects of HR administration


• Maintain ISO management systems (ISO 9001, 14001, 45001, 27001), ensuring readiness foraudits and continual compliance.


• Champion quality and process improvements across departments.


• Expert use of Microsoft 365 tools, especially Microsoft Lists, Forms, SharePoint, and Teams to improve efficiency and automate workflows.


• Manage multiple internal databases, ensuring data integrity and security in line with ISO and information governance standards.


• Attend leadership and management meetings; take clear, concise minutes and track follow-up actions to completion


• Responsible for logging, tracking, and managing all equipment issued to inspectors, ensuring items are maintained in good condition, regularly calibrated, and compliant with relevant standards. Maintain accurate records of usage, servicing, and calibration schedules.

The Ideal Person

• Experience in a similar role (Background could be - Executive Assistant / Office Manager / Operations Manager / Personal Assistant / Senior Administrator (or similar)


• Strong working knowledge of Microsoft 365 suite, particularly Microsoft Lists, Forms, SharePoint, Excel and Teams.


• Significant experience with ISO 9001, 14001, 45001, and 27001 frameworks.


• HR administration experience including recruitment, employee lifecycle support, and maintaining HR records.


• Skilled in managing multiple projects, priorities, and stakeholders simultaneously.


• Experience attending and minuting management meetings

For further information on this vacancy, or any other job in Belfast or wider Northern Ireland, please apply via the link below or contact Jack Groves in the strictest confidence.

I have secured perfect job position and cannot thank Chanel enough for what she has done, she went above and beyond for me from initial application right through to securing the job, she kept me up to date the whole way. Honestly the best recruiter I have ever worked with, again cannot say thank you enough.

Vanrath is a great recruitment company to work for. Emma who was dealing with my recruitment was very professional and lovely to talk to. She was able to source me a job quickly but also sourced me a job that was tailored to me, what I had experience in and what I enjoyed doing, which really helped. She was so helpful and kept in touch with me during my employment. Eve was also very helpful and responded to my queries quickly. I would happily recommend Vanrath to anyone and I would use their services again down the line if I needed to.

Ross Stevenson has been the ultimate professional and people person in my recent search for a new role. Within a short period of time, I have now successfully obtained a new and exciting post with HSCNI thanks to Ross's guidance, help and knowledge. I would 100% recommend Ross Stevenson and Vanrath recruitment services to anyone keen to develop their career path. Many thanks to you Ross and Vanrath