Personal Assistant to MD / Belfast - #1723335

VANRATH are delighted to be assisting a Major N.I Client with the Recruitment of a Senior Personal Assistant to join a growing and dynamic firm based in Belfast.

Salary - Fully Negotiable Depending on Experience

Hours - Mon-Fri - 09:00 - 17:00

Location: Belfast, Northern Ireland
Reports To: Managing Director (MD)

Role Summary

We are seeking a highly capable, experienced and discreet Executive Assistant to support the MD in all aspects of his role. This is a newly created position and will be central to increasing the MD's capacity to focus on strategic priorities.

The successful candidate will bring excellent organisational, communication and problem-solving skills, and will thrive in a fast-paced, high-expectation environment.

As this is a newly created position, there will be an opportunity to shape the role in line with the evolving needs of the MD and the division

Key Responsibilities

• Managing a busy and constantly changing diary and inbox, including scheduling meetings, prioritising emails, and tracking follow-ups


• Coordinating all aspects of UK and international travel, including booking flights, accommodation, transport, and preparing itineraries and documentation


• Preparing and formatting meeting packs, agendas, and follow-up notes; chasing inputs from directors and stakeholders where required


• Supporting the MD with day-to-day administrative tasks such as document handling, expenses, and logistics


• Regularly inputting and updating financial and KPI data into Excel-based templates with a high degree of accuracy


• Handling confidential and sensitive information with discretion and professionalism


• Providing occasional assistance in the coordination of corporate hospitality and internal events (e.g. away days, summits)


• Acting as a reliable point of contact between the MD and internal/external stakeholders, maintaining a high standard of communication

Candidate Profile

Experience & Skills

• Minimum 3 years in a Personal Assistant, Team Administrator, or senior support role


• Proven experience managing diaries, inboxes, and travel arrangements for senior leaders


• Confident working with Microsoft Office, especially Outlook and Excel (basic formulas, data entry, formatting)


• Strong organisational and time management skills


• Clear and professional communication (written and verbal)


• Comfortable handling confidential or sensitive information

Personal Attributes

• Organised, calm, and dependable under pressure


• Discreet, loyal, and emotionally mature


• Strong attention to detail and follow-through


• Comfortable in a high-trust support role


• Proactive in keeping tasks moving and anticipating needs


• Professional but personable in dealing with a wide range of stakeholders

This is a unique opportunity to work closely with the Managing Director of a diverse and growing group of companies. The role offers the chance to make a meaningful impact by helping to streamline day-to-day operations and support strategic priorities across the division.

Desirable Qualifications:

• 
  Professional Certification: Secretarial or Administrative Assistant certification is a plus.


• 
  Languages: Knowledge of additional languages would be an asset, but not required.


• 
  Business Acumen: Strong interest in business development, with the ability to quickly understand new markets and opportunities.

For more information on this role please apply and we will contact you confidentially