Office Administrator (Belfast - Part-Time) - #1708902

VANRATH are delighted to be recruiting for an experienced Office Administrator to join a well-established organisation in the healthcare sector, based in Belfast. This is an interim contract and provides a chance to work within a supportive and rewarding team environment.

This is an excellent opportunity for someone with previous office administration experience, ideally within a healthcare or similar setting, who is looking for a stable, structured role with purpose.

Working 30 hours per week across 4 days (Monday to Friday), you will be responsible for a blend of administrative, financial, and HR-related duties to support the daily operations of a busy care home.

Key Responsibilities:

Office & Reception Duties

• Front-of-house duties, greeting visitors and handling calls


• General administration to support the smooth running of the home

Finance Support

• Updating time & attendance systems for payroll


• Managing petty cash and resident funds


• Banking duties and invoice creation for external services


• Generating purchase orders and liaising with the finance team

HR Support

• Coordinating rota cover, liaising with agencies and bank staff


• Logging absence details and forwarding relevant medical documentation


• Minute-taking during formal meetings when required

Essential Criteria:

• Proven experience in a similar administrative role


• Strong IT skills including Microsoft Office (Word, Excel, Outlook, PowerPoint)


• High attention to detail and excellent organisational skills


• Ability to handle sensitive and confidential information professionally


• Excellent communication skills - both written and verbal


• Proactive with strong time management and multitasking abilities


• Flexibility to work any 4 days between Monday to Friday

Desirable:

• Previous experience in an office-based role within a care home or healthcare setting


• Familiarity with HR and payroll administration


• Knowledge of time & attendance systems

For more information, please contact Ethan Boylan today.