Office & HR Coordinator - #1698162

Job Title:Office & HR Coordinator

Location:Belfast, Northern Ireland, In office 3 days per week

Position Type:Full-Time

Job Summary:We are seeking a dedicated and organized Office & HR Coordinator to managethe daily administrationof our Belfast office. Working in collaboration with local senior management, this individual will be the go-to person for all office-related matters, ensuring smooth functioning and providing support to the team. The Office & HR Coordinator will handle payroll and benefits administration, manage facilities, and coordinate with vendors and landlords for any necessary repairs.

Key Responsibilities:

• Serve as the primary point of contact for all office-related inquiries and issues.


• Manage payroll and benefits administration for all employees in the UK and coordinate with the HR team in the US.


• Liaise and support the HR team in the US with the recruitment and onboarding of new staff.


• Perform in an HR coordinator role for the office and coordinate with HR team in the US.


• Be an advocate and lead for identifying relevant UK specific opportunities to further enhance the benefit offering to existing and potential associates. Specifically in the area of HMRC efficiencies.


• Oversee office facilities and ensure they are well-maintained.


• Ensure the office kitchen area is appropriately supplied and stocked.


• Coordinate with vendors and landlords for repairs and maintenance.


• Develop, implement and maintain office systems and procedures.


• Support the recruitment and onboarding of new staff.


• Ensure compliance with health and safety regulations.


• Assist local senior management to manage office budget and track expenses.


• Provide administrative support to senior management as needed.


• Coordinate and plan company activities, in conjunction with local and US based Sports and Social committee

Qualifications:

• Proven experience in office management or a similar role.


• Strong organizational and multitasking skills.


• Excellent communication and interpersonal abilities.


• Proficiency in payroll and benefits administration.


• Familiarity with office systems and procedures.


• Ability to handle facilities management and coordinate repairs.


• Knowledge of health and safety regulations.


• Proficiency in Microsoft Office Suite.

Competencies:

• Learning on the Fly: Learns quickly when facing new problems; a relentless and versatile learner; open to change; analyzes both successes and failures for clues to improvement; experiments and will try anything to find solutions; enjoys the challenge of unfamiliar tasks; quickly grasps the essence and the underlying structure of anything.


• Problem Solving: Uses rigorous logic and methods to solve difficult problems with effective solutions; probes all fruitful sources for answers; can see hidden problems; is excellent at honest analysis; looks beyond the obvious and doesn’t stop at the first answers.


• Process Management: Good at figuring out the processes necessary to get things done; knows how to organize people and activities; understands how to separate and combine tasks into efficient flow; knows what to measure and how to measure it; can see opportunities for synergy and integration where others can’t; can simplify complex processes; gets more out of fewer resources.


• Sizing Up People: Is a good judge of talent; after reasonable exposure, can articulate the strengths and limitations of people inside or outside the organization; can accurately project what people are likely to do across a variety of situations.


• Ethics and Values: Adheres to an appropriate (for the setting) and effective set of core values and beliefs during both good and bad times; acts in line with those values; rewards the right values and disapproves of others; practices what he/she preaches.

Work Environment:

This position operates in a professional, collaborative environment and must have the ability to timely produce thorough, accurate work with many competing demands, deadlines, and distractions. The position uses standard equipment such as phones, computers, copiers/printers and filing cabinets. Noise level is moderate.

Other Duties (Disclaimer Statement): RS Progress (RiverStone Resources, LLC.) retains the right to change or assign other duties to this position as needed, or other duties or responsibilities may change or be assigned as needed.

RS Progress (RiverStone Resources, LLC) is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, LGBTQ+, national origin, gender identity, disability, protected veteran status, or any other characteristic protected by law.