Hotel Finance Assistant - #1686263

Job Description Hotel Finance Assistant Location Belfast BT JB :

About the Role

As Hotel Finance Assistant, you will be responsible for auditing and verifying revenue transactions, managing daily and monthly sales reconciliations, overseeing cash and banking procedures, and maintaining the Accounts Receivable ledger. You will work closely with the Financial Controller and General Manager, supporting month-end reporting and various commercial projects, while ensuring the highest standards of financial compliance and control.

Why Join Voco Belfast?

• Competitive salary and staff benefits


• Discounted stays across our hotel group


• Career development and training opportunities


• Supportive and collaborative team environment


• Exposure to a wide range of finance and hospitality operations

Key Responsibilities

• Audit and verify all revenue transactions recorded in the Property Management System (PMS) and ensure they are accurately reflected in the accounting package.


• Reconcile daily and monthly sales, ensuring completeness and accuracy of all cash and banking transactions, including credit card receipts.


• Manage the hotel's Accounts Receivable ledger, ensuring all debts are valid, collectible, and reported weekly to the General Manager.


• Audit all revenue outlet reports, reconcile to Opera daily, and check night audit reports for accuracy and completeness.


• Reconcile VAT calculations on all revenue reports and ensure compliance with prevailing VAT rates.


• Ensure all paid outs, rebates, discounts, and petty cash expenditures are authorised and substantiated, submitting monthly petty cash reports as required.


• Balance and prepare for banking all overnight cash drops, and control all cash floats and petty cash balances per Standard Operating Procedures.


• Perform spot checks in revenue outlets and review POS and PMS postings for unusual entries, verifying and auditing all adjustments and corrections.


• Support the centralised Accounts Payable process, assisting with orders and invoices on Procure Wizard and resolving related queries.


• Assist with month-end duties including validating monthly costs, resolving payment discrepancies, and preparing standard monthly journals.


• Provide supporting documentation to the Shared Service Function and maintain proper filing and record retention.


• Assist with weekly payroll and respond to ad hoc finance-related queries from the General Manager and Financial Controller.

What We're Looking For

• Proven experience in a similar finance or accounting role within the hospitality industry.


• Strong knowledge of Property Management Systems, preferably Opera.


• Experience with accounting software, ideally Sage X3.


• Excellent diligence and accuracy in data handling.


• Strong organisational and time-management skills.


• Ability to work independently and as part of a team.


• Proficient in Microsoft Office Suite, particularly Excel.


• Effective communication and interpersonal skills.


• Knowledge of VAT regulations and financial reporting standards.